Regulations with regard to private employment agencies

August 31, 2015
Written by Gary Watkins
Published in Skills Development Act

REGULATIONS WITH REGARD TO PRIVATE EMPLOYMENT AGENCIES

(13 June 2000 - to date)

SKILLS DEVELOPMENT ACT 97 OF 1998

Government Notice 1400 in Government Gazette 19420, dated 2 November 1998. Commencement date: 2 February 1999, unless otherwise indicated

Government Notice R608 in Government Gazette 21279, dated 13 June 2000. Commencement date: 13 June 2000.

I, Membathisi Mphumzi Shepherd Mdlalana, Minister of Labour, under section 36 of the Skills Development Act, 1998 (Act No. 97 of 1998), and after consultation with the National Skills Authority, hereby make the regulations in the Schedule.

M M S MDLADLANA

MINISTER OF LABOUR

SCHEDULE

1. Definitions

2. Registration of work-seekers

3. Notification to labour centre by work-seeker

4. Notification to labour centre by employer

5. Registration of employment services for gain

ANNEXURES

1. Definitions

In these regulations any word or expression to which a meaning is assigned in the Act has the same meaning and unless inconsistent with the context -

"the Act" means the Skills Development Act, 1998 (Act No. 97 of 1998);

"Annexure" means an Annexure to these regulations;

"labour centre" means a labour centre established under section 23(1)(a) of the Act;

"registered work-seeker" means a work-seeker registered in terms of section 23(2)(b) of the Act.

2. Registration of work-seekers

(1) The particulars that a work-seeker is required to furnish to a labour centre must be in the form of Annexure 1.

(2) On receipt of the form referred to in subregulation (1), a labour centre must issue to the work-seeker a registration card in the form of Annexure 2.

3. Notification to labour centre by work-seeker

A registered work-seeker -

(a) who finds employment, must complete the reverse side of the registration card referred to in regulation 2(2) and submit it to the relevant labour centre as soon as possible;

(b) who is still looking for employment, must within 20 days orally or in writing, inform the relevant labour centre that he or she is still looking for employment;

4. Notification to labour centre by employer

The particulars that an employer must furnish to the relevant labour centre in terms of section 23(3)(b) of the Act are those mentioned on the reverse side of the relevant registration card or those mentioned in Part A of Annexure 3.

5. Registration of employment services for gain

(1) An application for the registration of an employment service for gain must be submitted to the Director-General in triplicate in the form of Annexure 5.

(2) The registration certificate issued in terms of section 24(3)(a) of the Act must be in the form of Annexure 6.

(3) The employment service must display the registration certificate in a conspicuous place in its office.

(4) Where an employment service moves to new premises, it must apply to the Director-General for a fresh registration certificate in respect of the new premises.

(5) The owner or manager of an employment service must keep a register in the form of Annexure 7 and 8.

(6) The owner or manager of an employment service must retain all documentation received by him or her relating to applications for employment and the employment of persons for a period of at least three years from date of receipt thereof.

(7) All records referred to in these regulations must be kept meticulously from day to day by making entries in legible letters in ink or typescript on durable material.

(8) An employment service shall not -

(a) charge fees to work-seekers exceeding the following: rates: In the case of a person who registers for work with the employment office, a registration fee of one rand and in addition at the end of the first month of employment that he or she obtained as a result of such application or on the receipt of his or her remuneration where such employment is of less than one month duration an additional amount of not more than 7½ percent of the remuneration that he or she receives for such amount or shorter period as the case may be: Provided that the registration fee is not payable by a person in respect of subsequent registration during a period of 90 days counted from the date on which such registration fee has been paid.

(b) charge an amount for an advertisement that he or she may have placed in a publication in addition to that referred to in paragraph (a) unless authorized thereto by the work-seeker.

(9) The owner or manager of an employment service must issue to every employer or work-seeker referred to in subregulation (8) a receipt in respect of any amount of money received. The receipt must be made out in duplicate and the owner or manager of an employment service must keep the counterfoils for a period of at least three years after the date of issue.

(10) The owner or manager of an employment service must at all times, in a prominent place in the office of the employment service where it can be easily read by members of the public, display the scale of fees which may be charged to work-seekers in terms of these regulations.

(11) The owner or manager of an employment office shall not allow any other person to conduct such on his/her behalf, and no person shall conduct an employment office on behalf of any other person without the prior written approval of the Director-General.

(12) The owner or manager of an employment service must on or before the 10th day of January of each year submit to the Director-General a report stating the number of persons, classified according to race, gender and occupation, who were placed in or recruited for employment during the previous year by that employment service.

ANNEXURE 1

SKILLS DEVELOPMENT ACT, 1998

[SECTION 23(2)(b); REGULATION 2(1)]

PARTICULARS IN RESPECT OF THE REGISTRATION OF WORKSEEKERS

(a) Surname.

(b) First name(s).

(d) Place of birth.

(e) Date of birth.

(f) Identity document number and citizenship.

(g) Duration of residence in South Africa and in present district.

(h) Occupation.

(i) Marital status.

(j) Number of children (if any), together with their ages.

(k) Availability for employment in other areas.

(l) Educational qualifications.

(m) Testimonials (if any).

(n) Record of previous employment over the last 10 years, stating the name(s) and address(es) of employer(s) and period(s) employed.

(o) Reason for termination of service in respect of each employer.

(p) Condition of health.

ANNEXURE 2

SKILLS DEVELOPMENT ACT, 1998

[REGULATION 2(2)]

REGISTRATION CARD

Workseekers referred to employers by Labour Centres must produce the introduction card issued to them.

Name: .................................................................................................................................................................

Address: ..............................................................................................................................................................

______________________________________________________________________________________

Engaged by - Date: ..................................

Name of employer: ...................................................................................................................................

Address of employer: ..............................................................................................................................

...............................................................................................................................

Occupation: ...............................................................................................................................................

Remuneration: ..........................................................................................................................................

...........................................................

Signed by Workseekers or Employer

(See reverse)

OFFICIAL

(Post free)

ANNEXURE 2

SKILLS DEVELOPMENT ACT, 1998

[REGULATION 2(2)]

REGISTRATION CARD

Read carefully

You must present this card at the Labour Centre between ...................and ...........................(dates) to ensure that your name remains on the Register until you have obtained employment. If you obtain work, either through the Centre or otherwise, you or your employer must fill in the reverse side of this card and post it at once.

Workseekers referred to employers by Skills Development Centres must produce the introduction card issued to them.

The Provincial Director,

Department of Labour

P O Box ......................

....................................

Name: ....................................................................................................................................................................

Address : ................................................................................................................................................................

ANNEXURE 3

SKILLS DEVELOPMENT ACT, 1998

[REGULATION 4]

Reference : .................................................................................		Labour Centre
Telephone: ..................................................................................		Department of Labour
		……………………………
		……………………………
………………………………………………………………………………..
………………………………………………………………………………..
………………………………………………………………………………..
Mr/Mrs/Miss ............................................................................................
Is sent for an interview with you in connection with the vacancy you have to offer as .......................................
Kindly complete A or B below after the interview and return by post.
	……………………………………….
	Labour Centre Head

If you have engaged the applicant, please state:

The applicant called on me on ..............................

Date engaged: ............................................................

but I did not engage him/her .................................

Rate of pay: ...............................................................

…………………………………………………………….

Signature of employer

On reverse

Department of Labour

ANNEXURE 4

[Publisher’s Note – Please note that there has been no Annexure 4 published in the original Government Gazette No. 21279 and that this is not an oversight on our part.]

ANNEXURE 5

SKILLS DEVELOPMENT ACT, 1998

[REGULATION 5(1)]

APPLICATION FOR THE REGISTRATION OF A PRIVATE EMPLOYMENT OFFICE

Place: ...........................

Date: ............................

(IN TRIPLICATE)

The Provincial Director

Department of Labour

P O Box/Private Bag ............................

...............................................................

Dear Sir

In terms of section 23(2)(b) of the Skills Development Act, 1998, I hereby apply for the registration of a private employment office and submit the following particulars in this regard:

(1) Full name of applicant: .............................................................................................................................. ...................................................................................................................................................................

(2) Residential address of applicant: .............................................................................................................. ...................................................................................................................................................................

(3) Postal address: ......................................................................................................................................... ...................................................................................................................................................................

(4) Telephone number: ...................................................................................................................................

(5) Address of premises where the business of private employment office will be kept or conducted: ......... ..................................................................................................................................................................

(6) Name by which private employment office will be known: ....................................................................... ...................................................................................................................................................................

(7) Date on which applicant desires to commence business: .....................................................................

Yours faithfully

...................................................................

Signature of applicant

Notes:

(i) In terms of section 23(2)(b) of the Skills Development Act, 1998, it is an offence for any person to keep or conduct a private employment office unless he is in possession of certificate of registration issued under that Act.

(ii) The possession of a license in terms of the Licences Act, 1962, does not render unnecessary a certificate in terms of the Skills Development Act, 1998.

ANNEXURE 6

SKILLS DEVELOPMENT ACT, 1998

[REGULATION 5(2)]

CERTIFICATE OF REGISTRATION OF A PRIVATE EMPLOYMENT OFFICE

This is to certify that ........................................................................................................................................... .............................................................................................................................................................................

has/have, in terms of section 23(2)(b) of the Skills Development Act, 1998, been granted permission to keep or conduct a private employment office known as ............................................................................................. .......................................................................................................................................................................................................................................................................................................................................................... for a period of 24 months commencing on the ................................................................. 19................, subject to the following conditions .................................................................................................................................. ..............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................

.............................................................................................................................................................................

.................................................................................

Director-General: Labour

Date: ............................................... 19..............

ANNEXURE 7

SKILLS DEVELOPMENT ACT, 1998

[REGULATION 5(5)]

Name of private employment office: ..................................................................................................................

Address: .............................................................................................................................................................

Name of workseeker

Male or female

Date of birth

Race of applicant

Address

Occupation required

Name of previous employer

Terms required by applicant

Date of application for employment

Nature and date of engagement

Fee charged

Name of employer with whom placed

Note:- This register is to be kept and made available to an inspector at any time within three years after the occurrence of the event recorded. [See section 24 of the Skills Development Act, 1998].

ANNEXURE 8

SKILLS DEVELOPMENT ACT, 1998

[REGULATION 5(5)]

Name of private employment office: ..................................................................................................................

Address: ..............................................................................................................................................................

Name of employer

Address

Nature of business

Nature of employment offered

Date employment is offered

Rates of wages offered

Conditions of employment offered

Date when vacancy filled

Fee charged

Note:- This register is to be kept and made available to an inspector at any time within three years after the occurrence of the event recorded. [See section 24 of the Skills Development Act, 1998].

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